Partake Costs
Purchasing, AP, and food cost for golf course F&B
Partake Costs connects what the course buys to what it sells. Managers place purchase orders with vendors, enter AP invoices and bill payments, log waste and transfers, count inventory, and see food cost from recipes against actual sales from the POS.
Vendors, purchase orders, and AP
Order from vendors, match the invoice, and record the payment in one place.
Vendors, vendor items, and purchase orders
Keep vendor catalogs and send purchase orders.
AP invoices and bill payments
Enter invoices against purchase orders and record payments.
Waste, transfers, and counts
Know what is on the shelf at the clubhouse and the turn, and what got thrown out.
Waste logs and transfers between locations
Move stock from the clubhouse to the turn and log what gets thrown out.
Inventory counts and reorder points
Count stock and get reorder suggestions from par levels.
Food cost from recipes and sales
Recipe cost comes from what you paid. Sales come from the Partake POS.
Food-cost dashboard from recipes and sales
Recipe and theoretical cost against what the POS actually sold.
QuickBooks
Vendors and invoices from Partake Costs go to QuickBooks next to the sales and payouts the rest of Partake posts.
Send vendors and AP invoices to QuickBooks
Sync a vendor, or send a received invoice to QuickBooks as a bill.
Accounting
Post sales, payouts, and member charges from Partake into QuickBooks.
- Connect QuickBooks with a secure sign-in
- Map Partake sales to your GL accounts
- Sync sales, orders, payouts, and member charges
- Send vendors and AP invoices from Partake Costs as bills
Frequently asked questions
- Does Partake post to QuickBooks?
- Yes. Partake connects to QuickBooks, maps sales to your GL accounts, and syncs sales, orders, payouts, and member charges.
- Does Partake track food cost?
- Yes. Partake Costs shows recipe and theoretical food cost against what the POS actually sold, alongside waste and inventory counts.
- Can we manage vendors, purchase orders, and invoices?
- Yes. Partake Costs covers vendors and vendor items, purchase orders, AP invoices, bill payments, transfers between locations, and reorder points.
- Can we track stock sent from the clubhouse to the cart?
- Yes. Partake Costs records transfers between locations, and the cart’s stand sheet counts stock at the start and end of the shift and shows the discrepancy.
Related
- Point of saleFood and beverage POS for the clubhouse, the turn, the beverage cart, and events, on an iPad or in the browser.
- ReportingSales, tenders, shifts, guests, and food cost from the same bookings and checks, exported to CSV or Excel, with PDF for sales and transactions.
- Kitchen displayKitchen screens routed by station, with meal courses that fire automatically or on the server’s call.
- IntegrationsStripe for payments, QuickBooks for the books, and Golf365 for member charges.
- Multi-course groupsMany courses under one account, roles by property, reporting across locations, and Partake Costs.