Multi-course groups
Software for multi-course golf groups
Partake puts every course and outlet in a multi-course group under one account. Each staff member gets only the access they need, and an activity log shows who changed what. Reports cover sales by location, sales post to QuickBooks, Partake Costs tracks transfers and food cost, and the AI manager answers questions from live data.
What changes day to day
Before
Each course has its own setup, and the group office gathers numbers from each one.
With Partake
Every course and outlet sits under one organization in location groups, with a sales dashboard by location and item.
Before
Staff work at more than one property, and their access has to follow them.
With Partake
User roles and rights give each person only the access they need, and the activity log records who changed what.
Before
Month-end means getting sales and payouts from every course into the books.
With Partake
Sales, orders, payouts, and member charges sync to QuickBooks, mapped to your GL accounts.
Before
Stock moves from the main clubhouse to other outlets, and food cost is worked out by hand.
With Partake
Partake Costs logs transfers between locations and shows food cost from recipes against POS sales.
Before
A regional manager wants yesterday’s numbers before the morning call.
With Partake
Scheduled reports go out on their own, and the AI manager answers questions about sales, orders, and shifts from live data.
One account for the group
Many courses and outlets under one account
Locations and location groups under one organization.
User roles and rights
Give each staff member only the access they need.
An activity log
See who changed what.
Tax codes, accounting codes, service charges, and gratuity rules
Numbers across properties
A sales dashboard
Sales by location and item for the day, week, or season.
Run a report now or have it emailed when it is ready
Large reports are queued and sent by email so staff do not wait on the screen.
Tenders, including member charges
Shift summaries and inventory
Purchasing and food cost
Vendors, vendor items, and purchase orders
Keep vendor catalogs and send purchase orders.
AP invoices and bill payments
Enter invoices against purchase orders and record payments.
Waste logs and transfers between locations
Move stock from the clubhouse to the turn and log what gets thrown out.
Inventory counts and reorder points
Count stock and get reorder suggestions from par levels.
Food-cost dashboard from recipes and sales
Recipe and theoretical cost against what the POS actually sold.
An AI manager for the group
Ask about sales, orders, shifts, menus, and guests in plain language
Answers come from live Partake data, with a visible timeline of what it looked up.
Asks before it changes anything
Changes show up as a confirmation card the manager approves.
Live widgets: sales, open orders, shift status, report progress
The home screen shows the day at a glance.
Products they use
Point of sale
Food and beverage POS for the clubhouse, the turn, the beverage cart, and events, on an iPad or in the browser.
Learn more about Point of saleReporting
Sales, tenders, shifts, guests, and food cost from the same bookings and checks, exported to CSV or Excel, with PDF for sales and transactions.
Learn more about ReportingPartake Costs
Vendors, purchase orders, AP invoices, waste, transfers, counts, and food cost from recipes against POS sales.
Learn more about Partake CostsAI manager
A chat assistant that answers from live course data, asks before it changes anything, and connects to other AI tools over MCP.
Learn more about AI managerOne account for every course
Many courses and outlets under one account. User roles and rights. An activity log.
Learn more about One account for every course
“This is the BEST F&B platform we've ever seen or used. This team is building it the right way, and we are excited they are partnered with us.”
Grayhawk Golf ClubAlso running Partake: Arcis Golf.
Frequently asked questions
- Does Partake post to QuickBooks?
- Yes. Partake connects to QuickBooks, maps sales to your GL accounts, and syncs sales, orders, payouts, and member charges.
- Can we manage vendors, purchase orders, and invoices?
- Yes. Partake Costs covers vendors and vendor items, purchase orders, AP invoices, bill payments, transfers between locations, and reorder points.
- Does Partake have an AI assistant?
- Yes. The Partake AI manager answers questions about sales, orders, shifts, menus, and guests from live data, and shows live widgets for the day.
- Can one account run several courses?
- Yes. Enterprise puts many courses and outlets under one organization, with roles by property and reporting across locations.
- Can we control what each staff member can do?
- Yes. User roles and rights limit what each person can see and change, and an activity log records who changed what.